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Making an Appointment


Making an appointment

Being able to make and cancel an appointment is an important skill in English. You need to be able to:
  • make an appointment,
  • respond to an appointment and
  • cancel an appointment

Here are some expressions you can use to do this concisely and clearly.

Asking to meet:

Are youavailable on... / next...?
free on... / next...?
Can wemeet on... / next ...?
next ... be ok?
What aboutnext ... ?
Isnext ... ok?


  • "Are you available on the 17th?"
  • "Can we meet on the 16th?"
  • "How does the 3rd sound to you?"
  • "Are you free next week?"
  • "Would Friday suit you?"
  • "Is next Tuesday convenient for you?"
  • "What about sometime next week?"

Responding to an appointment:

Yes,... is fine
.... would be fine.
....suits me
would be perfect.
I'm afraid
I'm sorry
I can't on ....
I won't be able to... on ...
I really don't think I canon ...


  • "Yes, Monday is fine."
  • "Monday suits me."
  • "Thursday would be perfect."
  • "I'm afraid I can't on the 3rd. What about the 6th?"
  • "I'm sorry, I won't be able to make it on Monday. Could we meet on Tuesday instead?"
  • "Ah, Wednesday is going to be a little difficult. I'd much prefer Friday, if that's alright with you."
  • "I really don't think I can on the 17th. Can we meet up on the 19th?

Cancelling an appointment

You can cancel an appointment as follows

  • Unfortunately, due to some unforeseen business, I will be unable to keep our appointment for tomorrow afternoon.
  • Would it be possible to arrange another time later in the week?
  • I’m afraid that I have to cancel our meeting on Wednesday, as something unexpected has come up.
  • You know we were going to meet next Friday? Well, I'm very sorry, but something urgent has come up.
  • I'm afraid that I'm not going to be able to meet you after all. Can we fix another time?

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